Managing Skills Pass certificates across your team

Official user guidelines require employers to check the applicable certificates before submitting Single Permit applications for prospective non-EU/EEA/EFTA employees. The official certification page explains how workers can share digital credentials for verification.

This guide suggests keeping a working record of those checks. The official pages cited on this page do not prescribe this log or a minimum set of fields. Useful entries may include:

• Employee name and proposed role.
• Any certificate reference or credential link provided by the worker.
• Date and outcome of the certificate check.
• Any exemption confirmed by Skills Pass or Identità.
• Questions about a role change and the official response received.

This guide suggests reviewing the record when hiring or arranging a role change. It does not replace an official decision about the worker’s requirements.

The official process includes occupation assessments, but the official pages cited on this page do not establish a general rule requiring a new certificate after every role change or an occupation-change fee.

The official FAQ describes a temporary exemption for valid Maltese work-permit holders in its answer about moving from an exempt role to a front-facing role. It directs readers to Identità to check the exemption’s duration.

This guide suggests asking Skills Pass and Identità about the proposed duties, permit status and any additional assessment or payment before planning the move.

When a certified employee leaves your establishment, their Skills Pass certificate belongs to them, not to the establishment. You cannot transfer a former employee’s certificate to their replacement. When they are replaced in the covered role:

• Check the replacement’s own requirements. Official employer guidance requires the applicable certificates before a Single Permit application. Check individual exemptions — see this guide’s certificate-checking suggestions.
• This guide suggests updating your working record. Note the departure and the replacement’s confirmed requirements and certificate checks.
• Check any proposed cover arrangement. This guide suggests confirming requirements with Skills Pass and Identità rather than assuming a temporary reassignment follows a general re-certification rule.

Check the worker’s category rather than assuming every seasonal or part-time arrangement has the same requirements. The official FAQ describes a summer-student registration for part-time jobs only: it requires no exams, is valid for six months and cannot be extended. It also describes temporary exemptions for valid Maltese work-permit holders.

This guide suggests confirming the applicable route before planning seasonal hiring and allowing for any required assessments, interviews and re-sits. The official pages cited on this page do not establish a typical end-to-end completion time.

Official Skills Pass guidance describes candidates registering, completing assessments and booking interviews. The official pages cited on this page do not document employer functions for staff registration, tracking or occupation changes.

This guide suggests using the official websites to:

• Read the current candidate process and published fees.
• Find the official instructions for sharing and verifying digital credentials.
• Contact Skills Pass and Identità about individual requirements and exemptions.